Receiving Parts

To receive parts, click on a part that needs to be received then click on the Receive button.

Only parts that were ordered at the same time as the highlighted part, or later added to the PO, will show up on this screen. The vendor invoice must be IN HAND to receive parts.

The Vendor invoice number MUST BE ENTERED FIRST.  Rome will not allow any changes to this screen until the vendor invoice has been entered. Enter the Invoice date (not today’s date) into the Invoice Date field.  Enter the Total Cost listed on the vendor’s invoice into the Total Invoice Cost field.

Starting at the top of the parts invoice:

1. Find the first invoice part on the Rome parts screen. (Rome lists parts from the front of the car to the back)  If the vendor and the cost prices match in Rome and on the invoice, click the box to the left of the part line and move on to the next part. (This will turn the line green and the part cost will be added to the total cost at the top of the screen.
2.  If they do not match, double click in the cost field and change the price to match the invoice cost. To save the changes, click ENTER.  Rome will ask to save the changes. Click Yes.
3. To change the vendor list, double click in the Vendor List field, and change the price to match the invoice vendor list price. * If a part is being price matched, DO NOT change the vendor list.

If a PPD (Parts Price Difference) box pops up, clicking Yes will list the amount of the difference in the Supplement column and let the estimators know a parts supplement was created. If No is clicked, the vendor list will go back to the original amount and no supplement will be created.

4. Repeat these steps for each part.

If the PO number and checkmark are still yellow, go back and check for errors. Common errors are: something is checked in Rome that is not listed on the invoice, quantity differences, “fat finger” mistakes.  DO NOT HAND INSERT PARTS INTO ROME.